How do I obtain a report displaying the size of all Deleted items folders against the total size of our mailboxes?

Question:
How do I obtain a report displaying the size of all \Deleted items folders against the total size of our mailboxes?

Answer:
The report template you should use is called Mailbox Quota Tuning and you will find it on the Templates > Mailbox Content  menu.
You will apply the following settings:
 
  • Selection tab: All organization mailboxes;
  • Group tab: Level 1: No grouping (Organization);
  • Folders tab: Select folders, (use the Select from a mailbox option in the drop-down list to select a custom from your mailbox if needed). Promodag Reports will look for these folders in all organization mailboxes;
  • Filter tab: All item types, no filter;
  • Content tab: Group by , Mailbox limit status;  Mailbox limit status: Below limit, Above limit, Undefined;
  • Presentation tab: Size in KB, MegaBytes.
  • Output tab: Your own choice (Screen, Printer, Disk file, Email recipientSharepoint, Database table).
This will give you a report displaying 6 columns:

•    Mailbox size:                                                Size of the mailbox;
•    Items size:                                                    Sikze of items found in the selected folders;
•    Mailbox size less items size:                     Total size of the mailbox without the items contained in the specific folders you have selected;
•    MB storage warning:                                   Issue warning quota;
•    MB limit status:                                            Quota status;
•    Alternative limit status:                               What the mailbox limit status would be without the items found in the selected folders.
 

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