How do I obtain an email aging report to prepare message archiving ?

Question:

I am wondering if PROMODAG Reports can provide an e-mail aging report. 

For example, we would like to identify how many messages, in each database, are older than 6 months of age.  Ideally, we would have a graph with the X axis being the number or months (ago) and the Y axis representing the item count.

This information would be useful when preparing for archiving.

Answer:

The report template you need is called Item Breakdown by Age, and you will find it on the Templates > Mailbox Content  menu. This graphical report displays a histogram of items contained in selected mailboxes and broken down by age. Information is dynamically collected through a MAPI connection to the Exchange server.

You would apply the following settings:

  • Selection tab: All organization mailboxes, or Mailboxes by, Information Store (where you will then select some particular stores).
  • Group tab: Level 1 = Database.
  • Folders tab: All folders.
  • Intervals tab: you may define your own age intervals (see screenshot below).

  • Filter tab: you may select all types of items, i.e. mail, note, contact... or only some of them.
  • Content tab: you may want to see whether all selected mailboxes match your criteria, or if some of them are not accessible. You may also decide to generate an anonymous report: if the Anonymous report box is checked, PROMODAG Reports will replace mailboxes names by numbers (Mailbox 1, Mailbox 2...).
  • Presentation tab:

You will finally obtain a report similar to this one:

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