How do I obtain an email aging report to prepare message archiving ?

Question:
I am wondering if Promodag Reports can provide an e-mail aging report. 

For example, we would like to identify how many messages, in each database, are older than 6 months of age.  Ideally, we would have a graph with the X axis being the number or months (ago) and the Y axis representing the item count. This information would be useful when preparing for archiving.

Answer:
The report template you need is called Item Breakdown by Age, and you will find it on the Templates > Mailbox Content  menu. This graphical report displays a histogram of items contained in selected mailboxes and broken down by age. Information is dynamically collected through a MAPI connection to the Exchange server.

You would apply the following settings:

  • Selection tab: All organization mailboxes, or Mailboxes by, Database (where you will then select some particular DBs).
  • Group tab: Level 1 = Database.
  • Folders tab: All folders.
  • Intervals tab: you may define your own age intervals (see screenshot below).
  • Filter tab: you may select all types of items, i.e. mail, note, contact... or only some of them.
  • Content tab: you may want to see whether all selected mailboxes match your criteria, or if some of them are not accessible. 
  • Output tab: Your own choice (Screen, Printer, Disk file, Email recipient,Sharepoint, Database table).

You will finally obtain a report similar to this one:

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